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Compliance SupportFrom internal rules and whistleblowing to the Torihiki Tekiseika Act and the Freelance Act, our attorneys organize them into a form you can actually operate.

Free consultation Why LegalAgent
Response time
1 business day*
First consultation
30 min free
Scope
Internal rules · Trade regulation · Whistleblowing · Training

* As a rule, for contract reviews and routine legal questions. For complex or urgent matters we propose a schedule that fits the matter.

Client companies served*

150+

Selected clients shown, in no particular order. * Clients and partners. Not limited to Compliance Support matters.

KADOKAWA FRONTEO YAMAP ACROVE LAPRAS AVA Intelligence OPTIEUM Biotechnologies ReDelta Concrew LINEA Innovations TECHSUITE YStory

Fitting rules, order forms and report handling to actual operations

To prepare for business partners or a parent company asking you to explain your framework, we compare your current rules with your actual business flows. For the Act on Ensuring Proper Transactions with Small and Medium-sized Entrustees (Torihiki Tekiseika Act) and the Freelance Act, we determine whether they apply based on stated capital categories and the work entrusted. We also prepare the deliverables used on the front line, such as written order forms, payment terms, report handling flows and training materials.

  • You are asked to explain your framework but have no materials to show
  • You place orders without knowing whether the Torihiki Tekiseika Act applies
  • A whistleblowing report has arrived, but no handling procedure is in place
  • Internal rules no longer match reality and exist only on paper

Why LegalAgent

With LegalAgent, you can build a framework you can explain to business partners

We move your compliance work forward in three ways: fast answers, fees you know before we start, and documents and flows your frontline staff can use as is.

  1. 01Speed

    Typical law firms3–5 business days

    LegalAgent1 business day, as a rule

    Advice on report handling from the initial response

    We answer contract reviews and routine legal questions within one business day as a rule. When a report comes in, we set out how to proceed with fact-finding and how to deal with the whistleblower.

  2. 02Fees

    Hourly billingTotal unknown at the start

    LegalAgentScope and fee set before we start

    Scope of the work agreed before we start

    We ask about the range of rules and systems to cover, the state of your existing rules and the types of transactions subject to trade regulations, and give you an estimate before we start. Matter-based work is generally on a fixed fee.

  3. 03Deliverables

    • Draft rule revisions
    • Written order form template
    • Whistleblowing handling flow
    • Training materials

    Documents and flows your frontline staff will use

    We deliver draft rule revisions with a list of differences from your current rules, and written order forms as templates with a payment terms checklist.

* Response times are for contract reviews and routine legal questions; they vary by matter.

How it works

The AI Agent cross-checks your rules; attorneys decide how to revise them

The AI Agent compares your current rules with your business flows, extracts the issues and drafts revisions and templates; attorneys decide whether trade regulations apply and which revisions come first.

AI Agentdoes the work

  • Compares current rules with business flows and lists the gaps
  • Refers to past rule examples and templates
  • Drafts rule revisions, order forms and training materials

Attorneysmake the judgment

  • Decide, order by order, whether trade regulations apply
  • Check the initial response to reports and the steps to protect whistleblowers
  • Take responsibility for the final rule revisions and operating flows
ConsultationDraft rules and explanatory materials delivered
  1. STEP 01Reviewing current rules and operations

    Compare the current rules with actual business flows and transactions, and identify the issues to address first

    Summary of the current situation and priorities

  2. STEP 02Sorting out individual issues such as trade regulations and report handling

    Confirm whether the Subcontract Act (Torihiki Tekiseika Act) and the Freelance Act apply, and review the current whistleblowing handling flow

    Memo for each issue

  3. STEP 03Preparing draft rule revisions and check flows

    Prepare the necessary deliverables, such as draft rule revisions, written order form templates, report handling flows and training materials

    Draft rule revisions, check flows, training materials, etc.

  4. STEP 04Internal explanations toward the start of operation

    Organize the revisions and points to note after operation begins in a form the relevant departments can easily understand

    Internal explanatory materials

  • Attorneys make the final callAn attorney checks every deliverable and takes responsibility for it.
  • Your inputs are not used to train AIOn top of attorneys' statutory duty of confidentiality, we work in an environment where your inputs are not used to train AI.
  • An AI Agent built in-houseOur own engineers develop it. Information Security Policy

Use cases

Common requests and what you receive

For typical situations that give rise to compliance consultations, such as requests to explain your framework, determining whether trade regulations apply and receiving whistleblowing reports, we show the consequences of leaving the issue unaddressed and how our support carries it into rules, flows and training.

  1. 01

    Business partners or a parent company ask you to explain your compliance framework

    If left aloneWithout materials showing how the framework actually works, you are at a disadvantage when the terms for continuing transactions or entering new contracts are reviewed

    What we doWe review your existing rules, check flows and training record, and organize them into a framework you can explain

    What you receive
    • Framework explanation materials
    • Priority table for rule development
    • Draft improvement timetable

  2. 02

    You have orders for which you cannot determine whether the Subcontract Act (Torihiki Tekiseika Act) or the Freelance Act applies

    If left aloneOrders continue on a mistaken view of whether the rules apply, resulting in breaches of obligations such as payment deadlines, delivery of written terms and the prohibition on price reductions

    What we doWe review the type of transaction, the stated capital category and the work entrusted, and set out whether the rules apply and what is required

    What you receive
    • Applicability memo
    • Written order form template
    • Payment terms checklist

  3. 03

    A whistleblowing report has arrived, but there is no established handling procedure

    If left aloneThe initial response is delayed, and the procedures for protecting the whistleblower and confirming the facts are deficient

    What we doWe set out the handling flow from receiving the report through investigation, corrective action and whistleblower protection

    What you receive
    • Whistleblowing handling flow
    • Report intake and investigation record forms
    • Memo on points to note for whistleblower protection

  4. 04

    Your internal rules have drifted from reality

    If left aloneRule violations are tacitly tolerated, the rules fail to work when they are needed, and the basis for disciplinary action is weakened

    What we doWe compare the current rules with actual business flows and identify the provisions to revise and the operational points to review

    What you receive
    • Draft rule revisions
    • List of differences from the current rules
    • Draft operating flow

  5. 05

    You want to run compliance training for officers and employees but have not worked out what to convey

    If left aloneTraining remains a formality and does not lead to changes in behavior on the ground

    What we doBased on your business and past near misses, we set out the issues to cover in training and the target audiences

    What you receive
    • Training materials
    • Anticipated questions by audience
    • Post-training comprehension check sheet

Scope of our compliance support

For each of four themes, namely rule development, trade regulation compliance, whistleblowing and training and check flows, we show the materials we review, the judgments we make and the deliverables we return.

Developing the compliance framework and internal rules
Based on your business and the situation of your business partners and contractors, we check for gaps between your rules and actual operations and prepare draft revisions.
  • Reviewing and revising internal rules
  • Preparing materials explaining the compliance framework
Compliance with the Subcontract Act (Torihiki Tekiseika Act) and the Freelance Act
We confirm applicability for each type of transaction and carry written order forms, payment terms and internal flows into practice.
  • Determining whether trade regulations apply
  • Preparing written order forms and payment terms
Designing and operating a whistleblowing system
We set out the process from receiving a report through investigation, corrective action and whistleblower protection as procedures that actually work.
  • Setting up the whistleblowing handling flow
  • Case-by-case support when handling reports
Developing training and check flows
We prepare training materials that officers and employees can easily understand, and check flows that can be used in daily work.
  • Designing compliance training
  • Setting up counterparty screening and pre-contract check flows

Our approach

What we focus on in Compliance Support

In compliance support, we focus on the following points.

  1. 01

    Starting from a comparison of rules and frontline operations

    Rather than only tidying up the wording of rules, we compare them with actual business flows and past practice, identify where the gaps are and then consider the scope of revision.

  2. 02

    Organizing the scope of regulation by transaction type

    Whether the Subcontract Act (Torihiki Tekiseika Act) and the Freelance Act apply differs from transaction to transaction, so we classify transaction types and distinguish orders that require action from those that do not.

  3. 03

    Settling the initial response procedure for reports first

    In setting up a whistleblowing system, we look beyond system design to the initial response procedure, confirming who does what when a report actually comes in.

  4. 04

    Designing training around your business and past cases

    Rather than using generic training materials as they are, we consider the issues to cover and the target audiences based on your transaction types and past near misses.

Pricing

Compliance support fees

The workload for developing a compliance framework varies with the scope and the state of your existing rules, so we provide a quote after hearing the details. In preparing a quote, we mainly check the following factors.

How fees are set

Scope and fee agreed before we start

Matter-based work is generally on a fixed fee. For complex or urgent matters, we propose a schedule and an estimate that fit the matter.

First consultation

A free 30-minute online meeting.

You can come to us before your documents are in order. Tell us what you know so far.

Free consultation

What we check before quoting

  • The scope of rules and systems covered (internal rules in general, or limited to a specific area)
  • How well existing rules and operating flows are developed
  • The number and types of transactions involving the Subcontract Act (Torihiki Tekiseika Act) and the Freelance Act
  • Whether the whistleblowing system is being newly designed or an existing system is being reviewed
  • The number of training participants and sessions

The scope of work varies with how well your rules and systems are developed, so we will give you a fee after reviewing your matter.

Team & Record

Attorneys who know business practice handle your matters

Contract reviews and drafts
2,000+
Client companies
150+
Startup legal matters
200+
Legal and investment DD
20+

* Approximate figures based on matters handled by our firm; actual figures vary by matter.

Engineers

Shinya Makita and Sota Miya build our product on the same team as the attorneys.

Practical Guides to Compliance

Trade regulationService Agreements, the Torihiki Tekiseika Act (Formerly the Subcontract Act) and the New Freelance Act: Points to Review After the Amendments

The key points in complying with the Torihiki Tekiseika Act and the Freelance Act are specifying terms at the time of ordering and payment deadlines based on the date of receipt. We examine situations where delayed acceptance inspection, additional revisions and deductions of fees become problems, from both the contract and the actual ordering and payment procedures.

Related practice areas

FAQ

Frequently asked questions

Can we also consult you about compliance with the Act on the Protection of Personal Information?

Specific compliance with the Act on the Protection of Personal Information (privacy policies, entrustment contracts, third-party provision, cross-border transfer, data breach response, etc.) is covered separately on the Data Privacy page. Compliance support focuses on internal rules, whistleblowing systems and compliance with trade regulations such as the Subcontract Act and the Freelance Act.

Can you also confirm whether the Subcontract Act (Torihiki Tekiseika Act) applies?

Yes. After hearing about the type of transaction, the stated capital category and the work entrusted, we set out whether the Act applies and what action is required.

Our internal rules are outdated and we do not know where to start reviewing them. Can we still consult you?

Yes. After reviewing your full set of existing rules and actual business flows, we identify the provisions that should be reviewed first.

Can we consult you after a whistleblowing report has actually arrived?

Yes. After hearing about the report and your current handling framework, we set out how to proceed with the initial response. However, if the focus is on investigating the facts prompted by the report and considering measures to prevent recurrence, please also see the Crisis Management and Internal Investigations page.

Can we engage you only for compliance training?

Yes. We also accept engagements limited to preparing training materials or designing training delivery, without rule development or other work.

Is this better suited to a one-off engagement or an ongoing engagement?

We handle both one-off engagements on individual themes, such as revising rules or preparing written order forms, and ongoing engagements in which multiple rules and systems are developed in turn. Please start by telling us the scope you have in mind.

Does this cover legality checks of advertising and campaigns?

Individual review of advertising and premium representations is handled on the Advertising Review page. Compliance support focuses on developing the framework, such as internal rules and trade regulations.

Does this include handling harassment in labor matters?

Individual labor disputes, including harassment, are handled on the Labor and HR page. Compliance support focuses on developing the framework, such as designing whistleblowing systems and training.

Contact

Talk to us about your compliance framework

Please tell us what you know at this point, such as your existing rules and transactions. You can consult us even before your materials are organized.

  • A free 30-minute online first meeting
  • You can engage us only to prepare training materials
  • You can engage us for individual tasks such as rule revisions or order forms